Writing an Application Letter for Internship (Free Templates)

In this guide, I’ll share my insights, provide you with three unique templates, and offer tips based on personal experience to help you craft a compelling application letter.

Key Takeaways

  • Importance of Personalization: Tailor each letter to the specific internship.
  • Structure Matters: Follow a clear, professional structure.
  • Showcase Your Strengths: Highlight relevant skills and experiences.
  • Be Concise and Focused: Keep it to one page, focusing on key points.
  • Professional Tone: Maintain a professional tone throughout.
  • Proofread: Ensure your letter is free from errors.

Step-by-Step Guide to Writing an Application Letter for Internship

1. Understand the Structure





The structure of your application letter is crucial. Here’s a basic outline:

  1. Header: Your contact information and the date.
  2. Employer’s Contact Information: Name, title, company, and address.
  3. Salutation: Address the letter to a specific person.
  4. Introduction: State the position you’re applying for and how you found out about it.
  5. Body: Highlight your skills and experiences relevant to the internship.
  6. Conclusion: Summarize your suitability and express enthusiasm for the role.
  7. Closing: A polite closing statement and your signature.

2. Personalize Each Letter

One of the biggest mistakes applicants make is sending generic letters. Personalize each letter by mentioning the company’s name and specific details about the internship. Research the company and refer to specific projects or values that resonate with you.

3. Showcase Your Strengths

Use the body of your letter to highlight your relevant skills and experiences. Provide concrete examples that demonstrate your abilities. For instance, if you’re applying for a marketing internship, mention any marketing projects you’ve worked on.

4. Maintain a Professional Tone

While it’s important to show enthusiasm, ensure that your letter remains professional. Avoid using slang or overly casual language.

5. Proofread



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Before sending your letter, proofread it to eliminate any grammatical or spelling errors. A well-written, error-free letter reflects your attention to detail and professionalism.

Real-Life Example

When I applied for my first internship, I tailored my letter to the company’s ongoing projects. I mentioned how I admired their innovative approach to marketing and referenced a recent campaign they had launched. This personalization caught the hiring manager’s attention, and I secured the internship.


Templates for Internship Application Letters

Template 1: Marketing Internship

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to express my interest in the Marketing Internship position at [Company Name], which I found advertised on [Website/Job Board]. With a passion for creative marketing strategies and a strong academic background in marketing, I am excited about the opportunity to contribute to your team.

During my time at [Your University], I have developed skills in digital marketing, content creation, and social media management. I recently led a project where my team increased our university’s social media engagement by 30%. I am particularly impressed by [Company Name]’s innovative campaigns, such as [Specific Campaign], and I am eager to bring my skills and enthusiasm to your company.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to [Company Name]’s marketing team.

Sincerely,
[Your Name]

Template 2: Engineering Internship

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to apply for the Engineering Internship position at [Company Name], as advertised on [Website/Job Board]. With a solid foundation in mechanical engineering and hands-on experience in project management, I am excited about the possibility of contributing to your innovative projects.

At [Your University], I have excelled in courses such as Thermodynamics, Fluid Mechanics, and CAD Design. I also led a team in designing a sustainable energy solution that won the [University’s Competition]. I am particularly drawn to [Company Name]’s commitment to sustainable engineering practices and am eager to bring my technical skills and passion for innovation to your team.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to [Company Name]’s engineering projects.

Sincerely,
[Your Name]

Template 3: Finance Internship

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],

I am excited to apply for the Finance Internship at [Company Name], which I found on [Website/Job Board]. With strong analytical skills and a keen interest in financial markets, I am enthusiastic about the opportunity to contribute to your finance team.

My academic background in finance at [Your University] has equipped me with the knowledge and skills necessary for this role. I have successfully completed projects involving financial analysis and portfolio management. I am particularly impressed by [Company Name]’s approach to [Specific Financial Strategy], and I am eager to bring my skills and enthusiasm to your team.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to [Company Name]’s finance team.

Sincerely,
[Your Name]

Tips from Personal Experience

1. Research the Company

Before writing your application letter, research the company thoroughly. Mention specific projects or values that align with your interests and skills. This shows the employer that you have a genuine interest in their company.

2. Highlight Relevant Experience

Focus on experiences that are directly relevant to the internship you’re applying for. Use specific examples to demonstrate your skills and achievements.

3. Keep It Concise

Aim to keep your letter to one page. Be concise and focused, emphasizing the most important points that make you a suitable candidate for the internship.

4. Show Enthusiasm

Employers want to see that you are genuinely excited about the internship. Express your enthusiasm for the role and the company in your letter.


Table: Do’s and Don’ts for Internship Application Letters

Do’sDon’ts
Personalize each letterUse generic templates
Research the companySend the same letter to multiple companies
Highlight relevant skillsInclude irrelevant information
Keep it conciseWrite lengthy paragraphs
Proofread for errorsSubmit without checking
Show enthusiasmBe overly casual or informal

Final Thoughts

Writing an effective application letter for an internship requires personalization, clear structure, and showcasing your strengths. By following the tips and templates provided, you can create a compelling letter that increases your chances of securing the internship you desire.

Frequently Asked Questions

Q: How should I start an internship application letter?

Answer: I always begin my internship application letter with a formal greeting and a brief introduction, stating who I am and the position I’m applying for, which sets a professional tone from the start.

Q: What should I include in the body of my internship application letter?

Answer: In the body of my letter, I highlight my relevant skills, experiences, and achievements, and explain how they align with the internship role, demonstrating my value to the potential employer.

Q: How can I make my internship application letter stand out?

Answer: To make my letter stand out, I personalize it by mentioning specific projects or values of the company that resonate with me, showing that I’ve done my research and am genuinely interested.

Q: How long should an internship application letter be?

Answer: From my experience, an effective internship application letter should be one page long, concise yet detailed enough to cover all essential points without overwhelming the reader.

Q: Should I include my GPA in the internship application letter?

Answer: If my GPA is strong and relevant to the internship, I include it to showcase my academic strengths; otherwise, I focus more on my skills and experiences.

Q: How do I address any lack of experience in my internship application letter?

Answer: I emphasize my eagerness to learn and my ability to quickly adapt to new environments, drawing attention to any relevant coursework or volunteer work that demonstrates my potential.

Q: Can I use the same internship application letter for multiple companies?

Answer: While the core structure can be similar, I tailor each letter to the specific company and position, addressing their unique requirements and showing my genuine interest in each opportunity.

Q: How important is the closing paragraph of an internship application letter?

Answer: The closing paragraph is crucial as it reiterates my enthusiasm for the internship, thanks the reader for their time, and includes a call to action, such as requesting an interview.

Q: Should I mention references in my internship application letter?

Answer: I typically do not include references in the letter itself but mention that they are available upon request, keeping the letter focused and concise.

Q: How do I convey enthusiasm in my internship application letter?

Answer: I convey enthusiasm by using positive and confident language, sharing. specific reasons why I’m excited about the internship, and showing how it aligns with my career goals.