Writing a Short Resignation Letter (Free Templates)

When it comes to leaving a job, one of the most important steps is writing a resignation letter. A concise, well-crafted resignation letter ensures you leave on a positive note, maintaining professional relationships and paving the way for future opportunities. Here’s a guide to help you write a short resignation letter, along with three unique templates to get you started.

Key Takeaways

  • Keep the resignation letter brief and to the point.
  • Include essential details: your last working day, a brief reason for leaving, and a note of gratitude.
  • Maintain a professional and polite tone throughout the letter.
  • Use one of the provided templates to ensure you cover all necessary points.
  • Personalize the letter to reflect your unique situation and relationship with your employer.

Why a Short Resignation Letter?





A short resignation letter is appreciated because it respects the recipient’s time and gets straight to the point. It’s essential for it to include all the necessary details without being overly verbose. A succinct resignation letter can be as effective as a lengthy one if it contains the right elements.

Elements of a Short Resignation Letter

  1. Opening Statement: Clearly state your intention to resign.
  2. Last Working Day: Specify your final day of work.
  3. Reason for Leaving: Provide a brief reason for your departure, if appropriate.
  4. Gratitude: Express your thanks for the opportunities you had.
  5. Closing Statement: Offer to assist with the transition and convey best wishes for the future.

Tips from Personal Experience

Having crafted various resignation letters, I’ve found that clarity and brevity are paramount. Here are some tips based on my experience:

  • Be Direct but Polite: Get to the point quickly, but maintain a respectful tone.
  • Personal Touch: Tailor your letter to reflect your relationship with your employer.
  • Proofread: Ensure there are no typos or grammatical errors. A polished letter leaves a good final impression.
  • Keep Copies: Save a copy of your resignation letter for your records.

Template 1: Basic Resignation Letter

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]



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[Recipient’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to formally resign from my position at [Company Name], effective [Last Working Day].

I have enjoyed my time working here and appreciate all the opportunities and experiences I have gained. Thank you for your guidance and support during my tenure.

Please let me know how I can assist during this transition period. I wish the company continued success in the future.

Sincerely,
[Your Name]

Template 2: Resignation Letter with Brief Reason

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]

[Recipient’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. My decision to leave is based on [Brief Reason, e.g., accepting a new job opportunity, personal reasons, etc.].

I am grateful for the support and opportunities provided during my time here. I have learned a great deal and appreciate the professional growth I’ve experienced.

I am happy to help with the transition process to ensure a smooth handover of my responsibilities. Thank you once again for everything.

Best regards,
[Your Name]

Template 3: Resignation Letter Expressing Gratitude

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]

[Recipient’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

Please accept this letter as my formal resignation from [Company Name], effective [Last Working Day].

I want to extend my heartfelt thanks for the incredible support, mentorship, and opportunities I have received during my time with the company. Working here has been a rewarding experience, and I am deeply grateful for the professional and personal growth I have achieved.

I am committed to making this transition as smooth as possible and will do everything I can to assist during this period.

Sincerely,
[Your Name]

Real-Life Example

In one of my previous roles, I needed to resign quickly due to a sudden family emergency. I used a short, direct letter similar to Template 1. The clarity and conciseness of the letter were appreciated by my manager, who thanked me for the professionalism and efficiency during a stressful time.

Final Thoughts

Writing a short resignation letter doesn’t mean sacrificing professionalism or warmth. It’s about being clear, concise, and courteous. Use the templates provided as a starting point, and customize them to fit your unique situation. A well-crafted resignation letter can leave a lasting positive impression, ensuring you part ways on good terms.

Common Questions and Answers

Q: Do I need to give a reason for my resignation?
A: It’s not mandatory, but a brief reason can provide clarity.

Q: How much notice should I give?
A: Typically, two weeks’ notice is standard, but refer to your employment contract.

Q: Should I offer to help with the transition?
A: Yes, it shows professionalism and goodwill.

By following this guide, you’ll be able to write an effective short resignation letter that helps maintain positive professional relationships as you move forward in your career.