Writing a Moving-Out Letter to Landlord That Works

Moving out can be both exciting and stressful. Having written countless moving-out letters to landlords, I’ve learned that a well-crafted letter can make the transition smoother. Whether you’re moving for a new job, a bigger space, or just a change of scenery, a clear and respectful moving-out letter is essential.





Key Takeaways:

  • Purpose: Notify your landlord of your intention to move out.
  • Timing: Send it at least 30 days before your intended move-out date.
  • Content: Include your move-out date, request for a final walk-through, and your forwarding address.
  • Tone: Be polite and professional.
  • Attachments: Include your lease agreement and any other necessary documents.

Why a Moving-Out Letter is Important

When you decide to move, notifying your landlord in writing is a crucial step. This letter serves as official documentation of your intent to vacate the property and initiates the process for your security deposit return and final inspections. From my experience, a well-written letter can also help maintain a positive relationship with your landlord, which can be beneficial if you need a rental reference in the future.

How to Write a Moving-Out Letter

Step-by-Step Guide:

  1. Start with Your Information:
    • Include your name, current address, and the date.
  2. Address Your Landlord:
    • Use a formal salutation, such as “Dear [Landlord’s Name],”.
  3. State Your Intent:
    • Clearly mention that you are planning to move out and specify the date.
  4. Include a Forwarding Address:
    • Provide your new address for the return of your security deposit and any future correspondence.
  5. Request a Final Walk-Through:
    • Ask to schedule a final inspection of the property.
  6. Express Gratitude:
    • Thank your landlord for their cooperation and any positive experiences during your tenancy.
  7. Close Politely:
    • Use a formal closing, such as “Sincerely,” followed by your name.

Example 1: Standard Moving-Out Letter

[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]

Dear [Landlord’s Name],



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I am writing to inform you of my intention to vacate the property at [Your Address] on [Move-Out Date]. Please consider this letter as my official 30-day notice.

I would like to schedule a final walk-through inspection at a mutually convenient time. My forwarding address for the return of my security deposit is [New Address].

Thank you for your cooperation and for the positive experience during my tenancy.

Sincerely,
[Your Name]

Example 2: Moving Out Due to Relocation

[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]

Dear [Landlord’s Name],

I am writing to give my formal notice that I will be vacating the property at [Your Address] due to a job relocation. My last day of occupancy will be [Move-Out Date].

Please send all correspondence, including the return of my security deposit, to my new address at [New Address]. I would appreciate it if we could arrange a final walk-through inspection before my departure.

Thank you for your understanding and support during my tenancy.

Sincerely,
[Your Name]

Example 3: Moving Out for Personal Reasons

[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]

Dear [Landlord’s Name],

This letter serves as my formal notice to vacate the property at [Your Address] on [Move-Out Date] due to personal reasons.

Kindly forward my security deposit and any future correspondence to [New Address]. I would also like to schedule a final walk-through inspection at your earliest convenience.

Thank you for your cooperation and the positive rental experience.

Sincerely,
[Your Name]

Tips from Personal Experience

Timing is Key

From my experience, sending the letter at least 30 days before your move-out date is essential. This gives your landlord enough time to find a new tenant and arrange any necessary maintenance.

Be Clear and Concise

Keep your letter straightforward. Clearly state your intent to move, the move-out date, and your forwarding address. Avoid unnecessary details that might confuse the message.

Maintain a Professional Tone

Even if you’ve had issues with your landlord, it’s crucial to remain polite and professional. A well-worded letter can prevent misunderstandings and leave a positive impression.

Schedule the Final Walk-Through Early

Request a final walk-through in your letter. From my experience, this step ensures that any issues are addressed before you move out, making it easier to get your security deposit back.

Attach Necessary Documents

Including a copy of your lease agreement and any previous correspondence about your move can be helpful. This provides a clear paper trail and can resolve any disputes quickly.

Real-Life Examples

When I moved out of my first apartment, I made the mistake of not including my forwarding address in the letter. As a result, my security deposit was delayed. From that experience, I always make sure to include all necessary information in my letters now.

Here’s a table summarizing the essential elements to include in your moving-out letter:

ElementDescription
Your InformationName, current address, date
SalutationFormal greeting (e.g., Dear [Landlord’s Name],)
Statement of IntentClearly state you are moving out and the date
Forwarding AddressNew address for correspondence and deposit
Final Walk-Through RequestRequest a mutually convenient inspection time
Expression of GratitudeThank your landlord for their cooperation
Formal ClosingSincerely, followed by your name

Conclusion

Writing a moving-out letter to your landlord doesn’t have to be stressful. By following the steps outlined in this guide, you can ensure a smooth transition from your current home to your new one. Remember to be clear, concise, and polite, and to include all necessary information.