Writing a Lease Extension Letter That Works

When your lease term is nearing its end, and you want to continue residing in your current rental, a lease extension letter becomes essential. This guide will help you draft an effective lease extension letter with practical tips and templates from my personal experience.


Key Takeaways:

  • Why Write a Lease Extension Letter: Understand the importance of formalizing your request to extend your lease.
  • How to Structure Your Letter: Learn the essential components of an effective lease extension letter.
  • Personal Tips and Experiences: Gain insights from my years of writing successful lease extension letters.
  • Three Unique Templates: Access ready-to-use templates to suit different situations and preferences.
  • Common Questions Answered: Get answers to FAQs about lease extension letters.

Why Write a Lease Extension Letter





Writing a lease extension letter is crucial because it formalizes your intention to continue your tenancy. It also opens the door for negotiations on new terms, such as rent adjustments, lease duration, or even improvements to the property. A well-structured letter demonstrates your professionalism and respect for the landlord’s process, increasing the likelihood of a favorable response.

How to Structure Your Lease Extension Letter

From my experience, a lease extension letter should be concise, polite, and clear. Here’s a simple structure that I’ve used successfully:

  1. Header: Your contact information and the date.
  2. Landlord’s Information: Name and contact details of your landlord.
  3. Salutation: A respectful greeting.
  4. Introduction: State your purpose for writing.
  5. Body: Mention your request to extend the lease, any proposed new terms, and reasons for the extension.
  6. Conclusion: Thank the landlord and express your hope for a positive response.
  7. Signature: Your name and signature.

Personal Tips for Writing a Successful Lease Extension Letter

Based on my experience, here are some tips that can make your letter more compelling:

  • Be Prompt: Send your letter well in advance of the lease expiration date, ideally 60-90 days before.
  • Be Clear and Concise: Avoid unnecessary details. Stick to the point to keep the letter professional.
  • Highlight Your Reliability: Mention your timely rent payments and good maintenance of the property.
  • Propose Fair Terms: If suggesting new terms, ensure they are reasonable and beneficial for both parties.
  • Express Gratitude: Acknowledge your positive experience renting the property.

Real-Life Example

Once, I had a situation where I needed a lease extension but also wanted to negotiate a minor rent reduction due to some maintenance issues that had been pending for a while. I highlighted my long-term tenancy and good relationship with the landlord. Not only did I get the extension, but the landlord also agreed to a slight rent reduction and promptly addressed the maintenance concerns.


Template 1: Simple Lease Extension Request



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[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]

Dear [Landlord’s Name],

I hope this letter finds you well. I am writing to formally request an extension of my lease for the property located at [Your Address], which is set to expire on [Lease Expiration Date].

I have thoroughly enjoyed my time here and would like to extend my lease for an additional [desired extension period, e.g., 12 months]. I am confident that we can continue our positive tenant-landlord relationship.

Please let me know if there are any further steps required to process this request. I am available to discuss any new terms or conditions you may have.

Thank you for considering my request.

Sincerely,
[Your Name]

Template 2: Lease Extension with Proposed Rent Adjustment

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]

Dear [Landlord’s Name],

I hope this letter finds you well. I am writing to request an extension of my current lease for the property at [Your Address], which expires on [Lease Expiration Date].

I would like to propose extending the lease for an additional [desired extension period, e.g., 12 months]. Given the current market conditions and my positive history as a tenant, I would like to discuss a potential adjustment to the rent, ideally to [proposed rent amount].

I have always paid my rent on time and have taken good care of the property. I believe this adjustment would be mutually beneficial.

Thank you for your consideration. I look forward to your response.

Best regards,
[Your Name]

Template 3: Lease Extension with Request for Property Improvements

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]

Dear [Landlord’s Name],

I hope you are doing well. I am writing to express my interest in extending my lease for the property located at [Your Address], set to expire on [Lease Expiration Date].

I would like to request an extension of [desired extension period, e.g., 12 months]. Additionally, I have a few suggestions for improvements that would enhance my living experience and potentially increase the property’s value. Specifically, I am hoping to discuss [specific improvements, e.g., repainting the walls, replacing the carpet].

I have enjoyed living here and appreciate your consideration of my request.

Thank you for your attention to this matter.

Sincerely,
[Your Name]

Common Questions and Answers

Q: When should I send my lease extension letter? 

A: Ideally, 60-90 days before the lease expiration date.

Q: Can I negotiate the rent in a lease extension letter? 

A: Yes, you can propose a rent adjustment, but ensure your request is reasonable and backed by good reasons.

Q: What if my landlord doesn’t respond to my letter? 

A: Follow up with a polite reminder email or call after a week or two.

Q: Should I mention any maintenance issues in the letter? 

A: Yes, if they are significant and unresolved, you can mention them respectfully.

Q: Can I use email instead of a physical letter? 

A: Yes, email is acceptable, but ensure it is professionally written and formatted.


Final Thoughts

Writing a lease extension letter doesn’t have to be daunting. By following the guide and using the provided templates, you can create a compelling case for extending your lease. Always remember to be clear, concise, and polite. From my experience, a well-crafted letter can go a long way in securing the extension you desire.