Writing a Two Week Notice Letter That Works

When it comes to leaving a job, providing a two-week notice letter is a professional and courteous way to inform your employer. Over the years, I have written numerous resignation letters, each tailored to different situations and experiences. Here, I will share my insights, personal tips, and three unique templates to help you craft a compelling two-week notice letter that works.

Key Takeaways

  • Importance: A two-week notice letter is essential for maintaining professional relationships and a positive reputation.
  • Structure: Include a clear statement of resignation, your last working day, and gratitude towards the employer.
  • Tone: Keep it professional, respectful, and positive, regardless of your reasons for leaving.
  • Templates: Use the provided templates as a guide to customize your letter based on your specific situation.
  • Tips: Personalize your letter, be concise, and offer assistance during the transition period.

Why a Two Week Notice Letter is Important





A two-week notice letter is more than just a formality; it’s a demonstration of your professionalism and respect for your current employer. It provides them with adequate time to find a replacement or manage workloads during the transition. Additionally, leaving on good terms can be beneficial for future references or networking opportunities.

Structure of an Effective Two-Week Notice Letter

Based on my experience, a well-structured two-week notice letter should include the following elements:

  1. Opening Statement: Clearly state your intention to resign.
  2. Notice Period: Specify your last working day.
  3. Gratitude: Express appreciation for the opportunities provided.
  4. Transition Offer: Offer to help with the transition process.
  5. Contact Information: Provide your contact details for any follow-up or further communication.

Template 1: The Formal and Straightforward Approach

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]



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Dear [Recipient’s Name],

I am writing to formally resign from my position as [Your Position] at [Company Name], effective two weeks from today, [Last Working Day, Date].

I am grateful for the opportunities and experiences I have gained while working at [Company Name]. I appreciate your guidance and support throughout my tenure.

I am committed to ensuring a smooth transition and am willing to assist with any necessary handover or training during my remaining time here. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you need any further assistance.

Thank you once again for the opportunity to be a part of [Company Name]. I wish the company continued success in the future.

Sincerely,
[Your Name]

Template 2: The Positive and Appreciative Approach

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to inform you of my resignation from the position of [Your Position] at [Company Name], effective [Last Working Day, Date].

Working at [Company Name] has been an enriching experience, and I have cherished my time here. The support and opportunities provided by the team have been invaluable, and I am deeply grateful for the professional and personal growth I have achieved.

I am committed to making this transition as smooth as possible and will assist in any way I can to ensure a seamless handover. Please let me know how I can help during my remaining time.

Thank you for everything. I look forward to staying in touch and wish the team continued success.

Warm regards,
[Your Name]

Template 3: The Detailed and Comprehensive Approach

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

Please accept this letter as my formal resignation from the position of [Your Position] at [Company Name], effective two weeks from today, [Last Working Day, Date].

My time at [Company Name] has been both rewarding and inspiring. I have had the privilege to work with an exceptional team and have gained invaluable experience in [mention specific skills or projects]. I am truly thankful for the support and opportunities provided during my tenure.

To ensure a smooth transition, I will complete all pending tasks and am available to train my successor or assist in any other way needed. You can reach me at [Your Phone Number] or [Your Email Address] for any further communication.

Thank you once again for the opportunity to contribute to [Company Name]. I wish the company continued growth and success.

Best regards,
[Your Name]

Personal Tips from My Experience

From my years of writing resignation letters, here are some tips that have proven effective:

  1. Personalize Your Letter: Tailor your letter to reflect your unique experience and relationship with the company. Mention specific projects or achievements.
  2. Be Concise: Keep your letter brief and to the point. A lengthy resignation letter can dilute your key messages.
  3. Maintain Professionalism: Even if you are leaving under less-than-ideal circumstances, keep your tone positive and professional.
  4. Offer Assistance: Demonstrating a willingness to help during the transition shows your commitment to leaving on good terms.

Real-Life Example

In one of my previous roles, I had to leave a company that was like a second home to me. Here’s how I approached my resignation:


Subject: Resignation Notice

Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day, Date].

Working here has been an incredible journey, and I am deeply grateful for all the support and opportunities provided. I will always cherish the experiences and growth I have gained.

I am committed to ensuring a smooth transition and am ready to assist with any necessary handover or training during my remaining time here.

Thank you once again for everything.

Sincerely,
[Your Name]


Common Questions Answered

QuestionAnswer
When should I submit my letter?Ideally, two weeks before your intended last working day.
What if I can’t provide two weeks’ notice?Communicate your situation honestly and offer as much notice as possible.
Can I email my resignation letter?Yes, but follow up with a printed copy if possible.
Should I mention why I’m leaving?It’s optional. If you choose to, keep it brief and positive.

By following these guidelines and using the templates provided, you can craft a professional and effective two-week notice letter that leaves a lasting positive impression.