Top 3 Proven Request Letters for Overtime Pay

When requesting overtime pay, it’s essential to be clear, concise, and professional. Here are three unique templates to help you craft an effective request letter for overtime pay.

Template 1: Formal Request with Emphasis on Workload





Introduction: 

In today’s fast-paced work environment, going above and beyond regular hours is sometimes necessary. If you’ve consistently worked extra hours to meet deadlines or handle increased workloads, this template will help you formally request compensation for your overtime.

Template: 




[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

I hope this letter finds you well. I am writing to formally request overtime pay for the additional hours I have worked over the past [number of weeks/months]. Due to the increased workload and tight project deadlines, I have often stayed late and worked weekends to ensure that all tasks are completed promptly and to the highest standard.

Below is a summary of the overtime hours I have worked:

  • [Date: Number of hours]
  • [Date: Number of hours]
  • [Date: Number of hours]

I have documented my hours accurately and can provide detailed records upon request. I believe that compensating for these additional hours is fair and in line with our company policy.

Thank you for considering my request. I am confident that my contributions have positively impacted our team’s performance, and I look forward to your favorable response.

Sincerely,
[Your Name]


Template 2: Request Highlighting Achievements and Contributions

Introduction: 

When requesting overtime pay, emphasizing your achievements and contributions can strengthen your case. This template focuses on how your extra hours have directly benefited the company.

Template: 

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

I am writing to formally request overtime pay for the additional hours I have dedicated to our recent projects. Over the past [number of weeks/months], I have consistently worked beyond my regular hours to ensure the success of our initiatives.

Here are some key contributions that have resulted from my overtime work:

  • Successfully completed [Project Name], resulting in [specific achievement or impact].
  • Improved [specific process or task], leading to [quantifiable result or benefit].
  • Assisted in training new team members, which has increased overall team productivity.

Below is a detailed record of the overtime hours I have worked:

  • [Date: Number of hours]
  • [Date: Number of hours]
  • [Date: Number of hours]

I kindly request that these additional hours be compensated according to our company’s overtime policy. I believe my contributions have significantly benefited our team and company.

Thank you for your time and consideration. I look forward to your positive response.

Sincerely,
[Your Name]


Template 3: Request Emphasizing Company Policy

Introduction: 

If your company has a clear policy on overtime pay, referring to it can be an effective way to support your request. This template highlights adherence to company policy and the need for fair compensation.

Template: [

Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

I hope this message finds you well. I am writing to formally request overtime pay for the additional hours I have worked recently, as per our company’s policy on overtime compensation.

Due to [specific reason, e.g., increased workload, urgent project deadlines], I have been required to work beyond my regular hours. According to our company policy, these additional hours qualify for overtime pay. Here is a summary of the overtime hours I have recorded:

  • [Date: Number of hours]
  • [Date: Number of hours]
  • [Date: Number of hours]

I have meticulously tracked my hours and can provide detailed records for verification. I am confident that my extra efforts have contributed positively to our team’s success and overall company performance.

I kindly request that my overtime hours be compensated in accordance with our established policy. Thank you for your understanding and attention to this matter. I look forward to your favorable response.

Sincerely,
[Your Name]


These templates should help you effectively communicate your request for overtime pay, ensuring that you present a strong and professional case.