Writing a Letter of Disagreement of Performance Evaluation That Works

Disagreeing with a performance evaluation can be a daunting task, but it’s crucial to address inaccuracies or unfair assessments to ensure your career progression isn’t hindered. In this guide, I’ll share my personal experiences, tips, and three unique templates to help you craft an effective letter of disagreement.

Key Takeaways

Key PointsDetails
Understand the PurposeClearly state the reasons for your disagreement.
Stay ProfessionalUse a respectful and calm tone throughout your letter.
Provide EvidenceSupport your claims with specific examples and documentation.
Suggest SolutionsOffer constructive suggestions for improvement or reevaluation.
Follow UpEnsure to follow up on your letter to discuss your concerns in person.

Why Disagree with a Performance Evaluation?





From my experience, disagreeing with a performance evaluation isn’t about being confrontational; it’s about ensuring that your contributions and efforts are accurately represented. There have been instances where evaluations contained errors or overlooked significant achievements. Addressing these issues is essential for maintaining a fair and motivating work environment.

Steps to Writing an Effective Letter of Disagreement

1. Review the Evaluation Thoroughly

Before drafting your letter, take the time to review your performance evaluation in detail. Identify specific areas where you disagree and gather supporting evidence. For instance, I once noticed that my evaluation failed to mention a major project I successfully led, which significantly impacted my department’s performance.

2. Stay Professional and Respectful

It’s crucial to maintain a respectful tone throughout your letter. Avoid using aggressive or confrontational language. Instead, focus on presenting your perspective logically and professionally. For example, you could start with, “I appreciate the feedback provided in my recent performance evaluation; however, I have some concerns that I would like to address.”

3. Provide Clear and Specific Evidence

Support your claims with specific examples and documentation. If your evaluation missed significant achievements or included inaccuracies, provide concrete evidence to back your statements. In one of my letters, I included data and reports that highlighted my contributions to a successful project, which were initially overlooked.

4. Suggest Constructive Solutions



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Rather than merely pointing out issues, suggest constructive solutions. Propose a meeting to discuss your concerns in person or recommend a reevaluation based on the additional evidence provided. This demonstrates your willingness to collaborate and improve.

5. Follow Up

After sending your letter, follow up with your supervisor or HR department to ensure your concerns are addressed. This shows your commitment to resolving the issue and reinforces the importance of your feedback.

Template 1: Disagreement Based on Overlooked Achievements

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

I appreciate the feedback provided in my recent performance evaluation. However, I would like to address some concerns regarding certain aspects of the evaluation.

Specifically, the evaluation did not mention my role in the [Project Name], which resulted in [specific positive outcome]. I have attached the project report and related documents for your reference.

I would appreciate the opportunity to discuss this further and provide additional context. Thank you for considering my perspective.

Sincerely,
[Your Name]

Template 2: Disagreement Due to Inaccurate Information

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

Thank you for the performance evaluation. Upon reviewing it, I found some inaccuracies that I believe need to be addressed.

For instance, the evaluation stated that I missed several deadlines, whereas my records indicate that all my projects were completed on time. I have attached a timeline of my project submissions for your review.

I would be grateful if we could discuss these discrepancies and work towards an accurate assessment of my performance.

Best regards,
[Your Name]

Template 3: Disagreement on Performance Ratings

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

I am writing to discuss my recent performance evaluation, specifically the ratings assigned to my performance metrics.

While I respect the feedback, I believe that the rating for [specific metric] does not accurately reflect my contributions. For example, my work on [specific task/project] resulted in [specific positive outcome], which I feel was not adequately represented.

I would appreciate the opportunity to meet and discuss this further. Thank you for your time and consideration.

Sincerely,
[Your Name]

Tips from Personal Experience

1. Document Everything

Keeping detailed records of your work and achievements can be incredibly helpful when addressing discrepancies in performance evaluations. I once kept a detailed project log that proved invaluable in supporting my case during a disagreement.

2. Seek Feedback Regularly

Regular feedback from your supervisor can help you stay aligned with expectations and address any issues before they appear in a formal evaluation. This proactive approach has helped me avoid misunderstandings and improve my performance over time.

3. Practice Effective Communication

Clear and open communication with your supervisor is key. If you feel an evaluation is unfair, approach the discussion with an open mind and a willingness to understand their perspective. In one instance, a constructive conversation with my supervisor led to a mutually beneficial resolution.

4. Stay Positive and Solution-Oriented

While it’s important to address inaccuracies, maintaining a positive attitude and focusing on solutions can lead to a more productive outcome. Suggesting ways to improve future evaluations or offering to provide additional information can demonstrate your commitment to continuous improvement.

Real-Life Example

In my previous role, I received an evaluation that rated my teamwork skills lower than I expected. Upon reviewing the evaluation, I realized that several instances where I had successfully collaborated with other departments were not mentioned. 

I wrote a detailed letter, including specific examples and feedback from colleagues, and requested a meeting with my supervisor. The outcome was a revised evaluation that accurately reflected my contributions, and it also opened up a constructive dialogue on how to improve communication and collaboration within the team.

Final Thoughts

Writing a letter of disagreement for a performance evaluation can be challenging, but it’s essential for ensuring your efforts and contributions are recognized accurately. By staying professional, providing specific evidence, and suggesting constructive solutions, you can effectively communicate your concerns and work towards a fair resolution.