3 Apology Email Templates for Missing a Meeting

Learn how to write an effective apology email for missing a meeting. Find templates to make your apology sincere.

Template 1: Formal Apology Email for Not Attending a Meeting





Subject: Sincere Apology for Missing [Meeting Name]

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to extend my sincerest apologies for not attending the [Meeting Name] on [Date]. I understand the importance of this meeting, and I deeply regret my absence.




Unfortunately, [explain the reason for not attending, e.g., I was unwell, I had an urgent family matter, etc.], which prevented me from joining. I understand that my absence may have caused inconvenience, and for this, I am truly sorry.

I have reviewed the meeting minutes and any related documents to ensure that I am up to speed with what was discussed. I am fully committed to catching up and contributing to the ongoing projects and tasks.

Please let me know if there are any specific actions or follow-ups required from my end. I would also be open to a brief discussion to address any concerns or to further clarify my position.

Once again, I apologize for any inconvenience my absence may have caused. Thank you for your understanding and support.

Best regards,

[Your Full Name]
[Your Position]
[Your Contact Information]


Template 2: Casual Apology Email for Not Attending a Meeting

Subject: Sorry I Missed the Meeting

Hi [Recipient’s Name],

I hope you’re doing well. I wanted to apologize for not making it to the [Meeting Name] on [Date]. Something unexpected came up [briefly explain the situation, e.g., I had a personal emergency, I got caught in traffic, etc.], and I couldn’t make it in time.

I know these meetings are important, and I’m sorry for any trouble my absence might have caused. I’ve already gone through the meeting notes and caught up with [colleague’s name] to make sure I’m up to date.

If there’s anything specific you need from me or if you want to fill me in on any key points, just let me know. I’m here to help and make sure we’re all on the same page moving forward.

Thanks for understanding, and I’ll make sure this doesn’t happen again.

Best,
[Your First Name]


Template 3: Apology Email for Missing a Client Meeting

Subject: Apology for Missing Our Meeting on [Date]

Dear [Client’s Name],

I am writing to express my sincere apologies for missing our scheduled meeting on [Date]. I understand the value of your time and the importance of our discussion, and I deeply regret any inconvenience my absence may have caused.

Unfortunately, [explain the reason for not attending, e.g., an unforeseen emergency, a sudden health issue] occurred, which prevented me from being able to attend. I assure you that this is not reflective of my commitment to our collaboration.

I have already reviewed the agenda and any materials discussed during the meeting to ensure that I am fully informed. If it is convenient for you, I would appreciate the opportunity to reschedule our meeting at a time that works best for you.

Please accept my apologies once again. I value our partnership and am committed to ensuring that this does not happen in the future. Thank you for your understanding and patience.

Kind regards,

[Your Full Name]
[Your Position]
[Your Company]
[Your Contact Information]


Key Takeaways

  • Acknowledge the Importance: Recognize the significance of the meeting and the inconvenience caused by your absence.
  • Explain Briefly: Provide a brief explanation for missing the meeting without going into unnecessary detail.
  • Show Commitment: Mention steps you’ve taken to catch up and show your commitment to making up for the missed meeting.
  • Offer to Reschedule: Especially for client meetings, offer to reschedule at their convenience.
  • Express Regret Sincerely: Use a tone that conveys genuine regret and appreciation for their understanding.