Writing an Unfair Dismissal Letter to Employer (Free Templates)

This guide will walk you through the steps of writing an unfair dismissal letter, provide three unique templates, and share personal tips and real-life examples to help you make a compelling argument.

Key Takeaways

Key PointsDetails
PurposeChallenge an unfair dismissal
ToneProfessional, assertive, and respectful
Essential ElementsDate of dismissal, reasons for unfairness, desired outcome
Supporting EvidenceInclude relevant documents and witness statements
Follow-upState your expectation for a response and follow-up action

Understanding Unfair Dismissal





Unfair dismissal occurs when an employee is terminated without a fair reason or without following proper procedures. Common reasons might include discrimination, retaliation, or breaches of contract.

List: Common Reasons for Unfair Dismissal

  • Discrimination: Based on race, gender, age, disability, etc.
  • Retaliation: For whistleblowing or asserting employee rights.
  • Contract Violations: Termination without following the contract terms.
  • Lack of Due Process: Not providing warnings or opportunities to improve.

Steps to Write an Unfair Dismissal Letter

  1. Start with a Professional Tone: Address your letter formally.
  2. State the Purpose Clearly: Mention that you are writing to contest your dismissal.
  3. Describe the Incident: Provide details of your dismissal, including dates and reasons given by the employer.
  4. Explain Why It’s Unfair: Highlight any discrepancies, biases, or violations of company policy.
  5. Include Supporting Evidence: Attach relevant documents, emails, and witness statements.
  6. State Your Desired Outcome: Whether it’s reinstatement, compensation, or an apology.
  7. Request a Response: Politely ask for a meeting or a written reply to discuss the matter further.

Template 1: Basic Unfair Dismissal Letter

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],



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I am writing to formally contest my dismissal from [Company Name] on [Date of Dismissal]. I believe my termination was unfair and request that you review my case.

The reason provided for my dismissal was [Reason Given], which I believe is unjust because [Explanation of Unfairness]. I have attached supporting documents that demonstrate [Brief Description of Evidence].

I kindly request a meeting to discuss this matter further and seek an amicable resolution. I am open to [Desired Outcome, e.g., reinstatement, compensation, etc.].

Thank you for your attention to this matter.

Sincerely,
[Your Name]

Table: Essential Elements of an Unfair Dismissal Letter

ElementDescription
IntroductionState your purpose clearly
Incident DescriptionDetail the date and reasons for dismissal
Unfairness ExplanationHighlight discrepancies and reasons for unfairness
Supporting EvidenceAttach relevant documents, emails, and witness statements
Desired OutcomeClearly state what you are seeking (reinstatement, etc.)
Follow-up RequestAsk for a meeting or response

Template 2: Detailed Unfair Dismissal Letter with Evidence

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to formally contest my dismissal from [Company Name] on [Date of Dismissal]. I believe my termination was unfair due to the following reasons:

1. [Detailed Reason 1]
2. [Detailed Reason 2]
3. [Detailed Reason 3]

I have attached supporting documents that include [List of Evidence: emails, performance reviews, witness statements, etc.]. These documents illustrate that [Brief Explanation of Evidence].

I am seeking [Desired Outcome] and request a meeting to discuss this further. I hope we can resolve this matter amicably and find a fair solution.

Thank you for your attention to this serious issue.

Sincerely,
[Your Name]

Template 3: Unfair Dismissal Letter for Discrimination

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to contest my dismissal from [Company Name] on [Date of Dismissal], which I believe was based on discriminatory practices. The reason provided was [Reason Given], but I believe this is a pretext for discrimination based on [Protected Characteristic, e.g., gender, race, age].

I have attached documents that support my claim, including [List of Evidence: witness statements, previous complaints, etc.]. These documents show a pattern of [Description of Discriminatory Practices].

I request [Desired Outcome] and a meeting to discuss this matter further. I hope we can address this issue promptly and fairly.

Thank you for your understanding and cooperation.

Sincerely,
[Your Name]

Tips from Personal Experience

  1. Stay Calm and Professional: It’s easy to let emotions take over, but staying professional is crucial.
  2. Be Specific: General complaints are less effective than specific incidents backed by evidence.
  3. Gather Evidence Early: Start collecting documents and statements as soon as you sense trouble.
  4. Seek Legal Advice: Sometimes consulting a lawyer can strengthen your case.
  5. Follow Up: If you don’t get a response, send a polite follow-up letter or email.

List: Steps to Take After Sending Your Letter

  • Wait for a Response: Give the employer time to review and respond.
  • Prepare for a Meeting: If a meeting is scheduled, gather all relevant documents and prepare your arguments.
  • Consult a Lawyer: If the response is unsatisfactory, consider legal options.
  • File a Complaint: If necessary, file a complaint with the relevant labor authorities.

Final Thoughts

Writing an unfair dismissal letter requires careful thought and preparation. By following the guidelines and templates provided, you can present a strong case to your employer.

Frequently Asked Questions (FAQs)

Q: How should I start my unfair dismissal letter to my employer? 

Answer: I always begin by clearly stating my intent to contest the dismissal and briefly summarizing the reasons I believe it to be unfair. This sets a professional tone and ensures the recipient understands the purpose of the letter from the outset.

Q: What evidence should I include in my unfair dismissal letter? 

Answer: I make sure to include specific incidents, dates, and any documentation that supports my claim, such as emails or performance reviews. Providing clear, factual evidence strengthens my case and makes it harder for the employer to dismiss my claims.

Q: How can I express my emotions professionally in an unfair dismissal letter? 

Answer: I describe my feelings about the dismissal honestly but maintain a respectful and professional tone throughout the letter. This balance helps convey my message effectively without undermining my professionalism.

Q: Should I mention any legal advice or actions I plan to take in my unfair dismissal letter? 

Answer: I usually indicate that I have sought legal advice without going into too much detail, as it shows I am serious about my claims. Mentioning this can prompt the employer to reconsider their actions to avoid potential legal consequences.

Q: How long should my unfair dismissal letter be? 

Answer: I aim for one to two pages, ensuring I am concise yet thorough in explaining my points and providing necessary evidence. Keeping it brief but informative helps maintain the reader’s attention and makes my arguments more impactful.

Q: Is it necessary to propose a resolution in my unfair dismissal letter? 

Answer: Yes, I always suggest a fair resolution, such as reinstatement or a severance package, as it demonstrates my willingness to find a mutually agreeable solution. This proactive approach can facilitate a more constructive dialogue with the employer.

Q: How important is the tone of my unfair dismissal letter? 

Answer: The tone is crucial; I ensure it is assertive yet polite, avoiding any language that might be perceived as aggressive or confrontational. A respectful tone helps maintain professionalism and increases the likelihood of a positive response.

Q: Can I request a meeting in my unfair dismissal letter? 

Answer: Absolutely, I often request a meeting to discuss the matter further, as face-to-face communication can be more effective in resolving disputes. It shows my openness to dialogue and willingness to resolve the issue amicably.

Q: How soon should I send my unfair dismissal letter after being dismissed? 

Answer: I try to send the letter as soon as possible, ideally within a week, to ensure the issue is addressed promptly. Timeliness indicates my urgency and seriousness about the matter.

Q: Should I keep a copy of my unfair dismissal letter? 

Answer: Definitely, I always keep a copy for my records and any potential future legal proceedings. Having documentation is essential for tracking the communication and supporting my case if needed.