Writing a Job Interview Request Letter That Works

A well-written request letter can be the key to landing an interview and, ultimately, the job. In this guide, I’ll share my unique experience and provide you with three proven templates to help you write an effective job interview request letter.

Key Takeaways

  • Purpose: Understand the goal of a job interview request letter.
  • Structure: Learn the essential components of a compelling letter.
  • Tone: Maintain a professional and respectful tone.
  • Customization: Tailor the letter to the specific job and company.
  • Follow-Up: Tips for following up after sending the letter.

Understanding the Purpose of a Job Interview Request Letter





A job interview request letter is your chance to make a strong first impression on a potential employer. It should convey your enthusiasm for the position and highlight your qualifications. The primary goal is to secure an interview, where you can further demonstrate your suitability for the role.

Structure of a Job Interview Request Letter

Based on my experience, an effective job interview request letter should include the following components:

  1. Introduction: Briefly introduce yourself and state the purpose of the letter.
  2. Why You’re Interested: Explain why you’re interested in the position and the company.
  3. Qualifications: Highlight your key qualifications and experiences.
  4. Request for Interview: Politely request an interview to discuss your application further.
  5. Closing: Thank the reader for their time and provide your contact information.

Template 1: Formal Job Interview Request

Subject Line: Request for Interview – [Your Name]

Dear [Hiring Manager’s Name],



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I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With my background in [relevant field or experience], I am confident in my ability to contribute effectively to your team.

I have [number] years of experience in [specific skill or industry], where I have honed my skills in [relevant skills]. My most recent role at [Previous Company] involved [briefly describe your responsibilities and achievements].

I would welcome the opportunity to discuss how my background, skills, and certifications will be of value to [Company Name]. I am particularly excited about [specific aspect of the company or job that attracted you].

Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Sincerely,

[Your Name]

Template 2: Casual Job Interview Request

Subject Line: Interested in [Job Title] Position

Hi [Hiring Manager’s Name],

I hope this message finds you well. My name is [Your Name], and I recently came across the [Job Title] position at [Company Name]. I am excited about this opportunity and would love to discuss how I can contribute to your team.

With [number] years of experience in [relevant field], I have developed strong skills in [relevant skills]. At [Previous Company], I was responsible for [briefly describe your responsibilities and achievements], which I believe would be beneficial for [Company Name].

Could we schedule a time to talk about this role and how my background aligns with your needs? You can reach me at [Your Phone Number] or [Your Email Address]. Looking forward to hearing from you!

Best,

[Your Name]

Template 3: Networking-Based Job Interview Request

Subject Line: Referral from [Referrer’s Name] – Interview Request for [Job Title]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position at [Company Name], as recommended by [Referrer’s Name]. With my extensive background in [relevant field or experience], I am eager to bring my expertise to your esteemed company.

In my previous role at [Previous Company], I was responsible for [briefly describe your responsibilities and achievements], which has equipped me with a strong foundation in [relevant skills]. I am confident that my proactive approach and dedication would be an asset to your team.

I would appreciate the chance to discuss my application with you in more detail. Please let me know a convenient time for us to meet. I can be reached at [Your Phone Number] or [Your Email Address].

Thank you for considering my application. I look forward to the opportunity to speak with you.

Warm regards,

[Your Name]

Tips from Personal Experience

From my experience, there are several key tips to keep in mind when writing a job interview request letter:

  1. Research the Company: Understand the company’s values, culture, and recent achievements to tailor your letter effectively.
  2. Be Concise: Keep your letter clear and to the point. Avoid unnecessary details that can dilute your message.
  3. Show Enthusiasm: Demonstrate genuine interest in the role and the company.
  4. Proofread: Ensure your letter is free from grammatical errors and typos. A polished letter reflects your professionalism.

Table: Common Mistakes to Avoid

MistakeExplanation
Using a generic templatePersonalize your letter for each application
Being too lengthyKeep it concise and relevant
Focusing only on yourselfHighlight how you can benefit the company
Neglecting to follow upSend a polite follow-up email if needed

Real-Life Example

When I applied for my previous role at [Previous Company], I made sure to highlight specific projects I had worked on that were relevant to the job description. I mentioned how my experience with [specific project or skill] would allow me to contribute effectively to their ongoing initiatives. This personalized approach not only secured me an interview but also impressed the hiring manager during our meeting.

Following Up

After sending your job interview request letter, it’s important to follow up if you haven’t heard back within a week or two. A simple follow-up email can reiterate your interest in the position and remind the hiring manager of your application.

Example Follow-Up Email

Subject Line: Follow-Up on [Job Title] Application

Dear [Hiring Manager’s Name],

I hope this email finds you well. I recently submitted my application for the [Job Title] position and wanted to follow up to see if there have been any updates regarding my application.

I remain very interested in this opportunity and am eager to discuss how my background, skills, and experiences align with the needs of your team. Please let me know if there is any additional information I can provide.

Thank you for your time and consideration.

Best regards,

[Your Name]