Writing a Letter of Acceptance of Verbal Offer That Works

Drawing from my extensive experience in writing various acceptance letters, I’ll guide you through the process of writing a compelling letter of acceptance for a verbal offer. This guide includes tips from personal experience, real-life examples, and three unique templates to help you get started.

Key Takeaways

Key InformationDetails
Purpose of the LetterTo formally accept a verbal job offer and outline agreed terms
Importance of the LetterConfirms your commitment, clarifies terms, and sets a professional tone
Key ComponentsGratitude, confirmation of details, next steps, professional closing
Templates IncludedThree unique templates for different scenarios
Tips from ExperienceProofread carefully, be clear and concise, maintain a positive tone
Common QuestionsHow to address concerns, timing of sending the letter, follow-up actions

Why Write an Acceptance Letter?





An acceptance letter is crucial because it:

  • Confirms your understanding of the job offer details.
  • Demonstrates your professionalism and enthusiasm.
  • Provides a written record of the agreed terms.

Personal Experience:

In one instance, a clear acceptance letter helped me negotiate a better start date that suited both parties, preventing any misunderstandings. This underscores the letter’s role in establishing clear communication from the start.

Components of an Effective Acceptance Letter

  1. Express Gratitude: Start by thanking the employer for the opportunity.
  2. Confirm Details: Clearly outline the job title, start date, salary, and any other important details.
  3. Clarify Next Steps: Mention any documents or actions needed before your start date.
  4. Professional Closing: End with a professional closing statement.

Example Table of Components:

ComponentDetails
Gratitude“Thank you for offering me the [Job Title] position at [Company Name].”
Confirm Details“I am pleased to accept the offer with a start date of [Start Date] and a salary of [Salary].”
Clarify Next Steps“Please let me know if there are any documents or information needed before my start date.”
Professional Closing“Looking forward to joining the team. Sincerely, [Your Name].”

Tips from Personal Experience

Proofread Carefully

Mistakes in your acceptance letter can make you appear unprofessional. Always proofread multiple times.

Be Clear and Concise

Keep your letter straightforward and to the point to avoid any confusion.

Maintain a Positive Tone



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A positive tone reflects your enthusiasm and sets a good precedent for your new role.

Template 1: Standard Acceptance

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to formally accept the position of [Job Title] with [Company Name], as offered to me verbally on [Date of Offer]. I am excited about this opportunity and look forward to contributing to the team.

As discussed, my starting salary will be [Salary] with a start date of [Start Date]. Please let me know if there are any documents or further information required from me before then.

Thank you once again for this opportunity. I am eager to begin and make a meaningful impact at [Company Name].

Sincerely,
[Your Name]

Template 2: Acceptance with Clarifications

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],

I am delighted to accept the position of [Job Title] at [Company Name], which you offered verbally on [Date of Offer]. I am enthusiastic about joining the team and contributing to our shared success.

As discussed, my start date will be [Start Date], and my annual salary will be [Salary]. I would like to confirm our agreement on the [specific detail, e.g., relocation assistance, signing bonus, etc.]. Please confirm if this understanding is correct.

Please let me know if there are any additional steps or documentation required before my start date. Thank you again for this wonderful opportunity.

Best regards,
[Your Name]

Template 3: Acceptance with Conditions

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],

Thank you for offering me the position of [Job Title] at [Company Name], which I am pleased to accept. This letter serves to confirm our verbal agreement from [Date of Offer].

I am excited to start on [Start Date], with an annual salary of [Salary]. I would like to confirm that the condition of [specific condition, e.g., flexible working hours, remote work option, etc.] is acceptable. Please confirm if this condition is agreeable.

I look forward to joining [Company Name] and contributing to the team’s success. Thank you for this opportunity.

Sincerely,
[Your Name]

Real-Life Example:

When I accepted my current role, my acceptance letter included a confirmation of my remote work arrangement, which was initially discussed verbally. This ensured there were no surprises when I started, and both parties had a clear understanding of the terms.

By using this guide and the provided templates, you can confidently write a letter of acceptance that works, ensuring a smooth and professional start to your new job.