Writing a Thank You Email After an Interview That Works

Here’s my comprehensive guide on writing a thank you email after an interview, along with three unique templates, tips from personal experience, and real-life examples.

Key Takeaways:

  • Importance of Thank You Emails: Reinforces interest and qualifications.
  • Timing: Send within 24 hours of the interview.
  • Personalization: Address specific points from the interview.
  • Structure: Clear subject line, personalized greeting, appreciation, key highlights, and a professional closing.
  • Templates: Three unique templates provided.
  • Common Mistakes: Avoid generic messages and typos.

Why Thank You Emails Matter

Sending a thank you email after an interview is essential because it shows your appreciation for the opportunity and reinforces your interest in the position. It also provides an opportunity to reiterate why you are the best fit for the role. In my experience, hiring managers often consider these emails as part of their decision-making process.

Timing is Crucial

Timing is everything. I always send my thank you emails within 24 hours of the interview. This promptness shows enthusiasm and respect for the interviewer’s time.

Structure of a Thank You Email

  1. Subject Line: Clear and concise.
  2. Greeting: Personalize it.
  3. Expression of Gratitude: Thank the interviewer for their time.
  4. Key Highlights: Reiterate important points from the interview.
  5. Closing: Professional and polite.

Personal Tips for Crafting a Memorable Thank You Email

  • Be Specific: Mention something specific discussed during the interview.
  • Keep it Concise: Respect the interviewer’s time.
  • Proofread: Ensure there are no typos or grammatical errors.

Real-Life Example

In one of my past interviews, I mentioned a specific project I had worked on that related to the job. In my thank you email, I reiterated this point and provided a bit more detail. The hiring manager later told me that this extra information helped solidify my fit for the role.

Template 1: Classic and Professional

Subject Line: Thank You for the Interview

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Email Body:

Dear [Interviewer’s Name],

Thank you for taking the time to meet with me today. I enjoyed learning more about the [Job Title] position and your team at [Company Name].

Our discussion about [specific topic] was particularly enlightening, and I am excited about the possibility of bringing my [specific skill or experience] to your team. I am confident that my background in [related field or experience] makes me a strong candidate for this role.

Thank you again for your time and consideration. I look forward to the possibility of working together.

Best regards,

[Your Name]
[Your LinkedIn Profile]
[Your Contact Information]

Template 2: Personalized and Detailed

Subject Line: Thank You – [Job Title] Interview

Email Body:

Hi [Interviewer’s Name],

I wanted to express my gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. It was a pleasure to learn more about your team and the innovative projects you are working on.

I was particularly impressed by [specific aspect of the company or job]. Our conversation about [specific topic] really resonated with me and further confirmed my interest in this role. With my experience in [related experience], I am excited about the chance to contribute to [specific project or goal discussed].

Thank you for considering my application. I look forward to the next steps.

Warm regards,

[Your Name]
[Your LinkedIn Profile]
[Your Contact Information]

Template 3: Short and Sweet

Subject Line: Grateful for the Opportunity

Email Body:

Dear [Interviewer’s Name],

Thank you for the interview today. I am excited about the opportunity to join [Company Name] as a [Job Title].

I appreciate your time and insights about the role. My experience in [related experience] aligns well with what you are looking for, and I am enthusiastic about the potential to contribute to your team.

Thanks again for your time and consideration.


[Your Name]
[Your LinkedIn Profile]
[Your Contact Information]

Common Mistakes to Avoid

  • Being Generic: Personalize each email.
  • Typos and Errors: Proofread thoroughly.
  • Overly Long Emails: Be concise and to the point.

Final Thoughts

Writing thank you emails after an interview can seem daunting, but with practice and attention to detail, it becomes a powerful tool in your job search arsenal. Remember to be specific, timely, and professional. These emails are your final chance to make a lasting impression, so make them count.

Summary Table

Key ElementImportanceTips
Subject LineClear and conciseUse the job title or a simple thank you
GreetingPersonalize itUse the interviewer’s name
Expression of GratitudeShow appreciation for their timeBe sincere and specific
Key HighlightsReiterate important pointsMention something discussed in the interview
ClosingProfessional and politeThank them again and express anticipation for the next steps
TimingSend within 24 hoursShows enthusiasm and respect

By following these guidelines and using the provided templates, you’ll be well on your way to crafting thank you emails that not only express gratitude but also strengthen your candidacy.