How to Resign the Right Way: Do's and Don'ts

Resigning from a job is a significant decision, and how you handle it can impact your career trajectory. In this guide, I will share essential do’s and don’ts, personal tips, and real-life examples to help you resign the right way. Whether you’re moving to a new opportunity or stepping back for personal reasons, follow this guide to ensure a smooth and professional transition.

Key Takeaways

  • Professionalism: Maintain professionalism throughout the resignation process.
  • Notice Period: Provide adequate notice as per your employment contract.
  • Written Resignation: Submit a formal resignation letter.
  • Positive Attitude: Keep a positive attitude even if you are unhappy with your current role.
  • Transition Plan: Offer to help with the transition process.

Do’s of Resigning

1. Give Proper Notice





One of the most crucial aspects of resigning is to provide adequate notice. Typically, a two-week notice is standard, but this can vary depending on your role and contract. Giving notice shows respect for your employer and allows them time to find a replacement or make other arrangements.

Example: In my HR role, I appreciated employees who gave ample notice, allowing us to manage the transition smoothly and ensuring continuity.

2. Submit a Formal Resignation Letter

A written resignation letter is essential for documenting your intention to leave. Keep the letter professional and concise. Mention your last working day and express gratitude for the opportunities provided.

Example Resignation Letter:



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[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Today’s Date]

[Recipient’s Name]
[Company’s Name]
[Company’s Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to formally resign from my position as [Your Position] at [Company’s Name], effective [Last Working Day, typically two weeks from the date of the letter].

I have appreciated my time at [Company’s Name] and am grateful for the opportunities and experiences gained while working here. I will do my best to ensure a smooth transition during my remaining time.

Thank you for your support and understanding.

Sincerely,
[Your Name]

3. Offer to Assist with the Transition

Offering to help with the transition process can leave a positive impression. This might involve training your replacement, documenting your responsibilities, or completing pending projects.

Example: When I decided to leave my previous company, I created a detailed handover document and trained my successor, ensuring they felt confident in their new role.

Table: Key Elements of a Resignation Letter

ElementDescription
Contact InformationInclude your and the recipient’s contact details
DateMention the date you are writing the letter
GreetingAddress the letter to your direct supervisor
BodyState your resignation, last working day, and gratitude
ClosingOffer assistance and express thanks again
SignatureSign the letter with your full name

Don’ts of Resigning

1. Don’t Burn Bridges

Regardless of your reasons for leaving, avoid burning bridges. Keep your resignation professional and avoid negative comments about the company, management, or colleagues.

Personal Tip: I have seen employees vent their frustrations during their resignation, which only harmed their professional reputation. Stay composed and professional to leave on good terms.

2. Don’t Slack Off During Notice Period

Continue to perform your duties diligently during your notice period. This shows professionalism and respect for your employer and colleagues.

Example: In HR, I observed that employees who maintained their work ethic during their notice period were more likely to receive positive references.

3. Don’t Forget to Plan Your Finances

Before resigning, ensure you have planned your finances, especially if there will be a gap before your next job. Consider savings, benefits, and any outstanding payments from your current employer.

Personal Experience: I always advise employees to review their financial situation before resigning to avoid unnecessary stress during the transition period.

List: Financial Considerations Before Resigning

  • Savings: Ensure you have enough savings to cover your expenses.
  • Benefits: Check if you have any unused benefits, like health insurance or paid time off.
  • Outstanding Payments: Confirm any final payments you are entitled to, such as bonuses or unpaid salary.

Final Thoughts

Resigning the right way is about maintaining professionalism, providing adequate notice, and ensuring a smooth transition. By following the do’s and avoiding the don’ts outlined in this guide, you can leave your job on good terms and maintain a positive reputation in your industry.