Writing an Application for Teaching Jobs via Email (Free Templates)

Over the years, I’ve crafted numerous unique applications for teaching jobs via email, and I’ve learned what works and what doesn’t. In this guide, I’ll share my tips, personal experiences, and provide three unique templates to help you write an effective application email for teaching jobs.

Key Takeaways

TopicInformation Provided
Importance of a strong emailFirst impressions matter in job applications.
Structuring your emailClear, concise, and professional structure.
Personalizing your applicationTailor each application to the specific job.
TemplatesThree unique templates for different scenarios.
Real-life examplesDemonstrates successful email applications.
Persuasive tipsProven strategies to increase your chances.

The Structure of an Effective Application Email

The structure of your email is crucial. It should be well-organized, easy to read, and professionally formatted. Here’s a breakdown of the essential components:

Subject Line

Your subject line should be clear and direct. It’s the first thing the recipient sees and determines whether they will open your email.

Example Subject Lines:

  • Application for [Position] at [School Name]
  • Experienced [Subject] Teacher Application
  • Passionate [Subject] Educator Seeking Opportunity at [School Name]


Address the recipient by name if possible. If you’re unsure, a general greeting like “Dear Hiring Committee” is acceptable.

Opening Paragraph

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Introduce yourself and state the position you’re applying for. Mention where you found the job listing.


Highlight your qualifications, experience, and why you’re a good fit for the position. Use bullet points to list key achievements or skills.

Closing Paragraph

Express your enthusiasm for the role, provide your contact information, and thank the recipient for their time.


Include a professional closing, your full name, and contact information.

Tips from Personal Experience


Tailor each application to the specific job. Mention the school’s name, their values, or specific programs that attracted you to the position.

Showcase Your Passion

Express your enthusiasm for teaching and the specific role. Schools want to hire passionate educators.

Be Concise

While it’s important to highlight your qualifications, keep your email concise. Hiring committees often review many applications, so make sure yours is easy to read and to the point.


If you haven’t heard back after a week or two, consider sending a polite follow-up email to express your continued interest.

Real-Life Example

In one of my successful applications, I mentioned a unique program the school offered and how my experience aligned perfectly with it. This personalized touch showed that I had done my research and was genuinely interested in the position.

Template 1: For New Teachers

Subject: Application for Elementary School Teacher Position

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Elementary School Teacher position at [School Name], as advertised on [Where You Found the Job Listing]. As a recent graduate with a degree in Elementary Education from [University Name], I am excited about the opportunity to contribute to your esteemed institution.

During my student teaching at [School Name], I developed and implemented lesson plans that met curriculum standards and incorporated engaging activities to promote student learning. I am particularly drawn to [School Name] because of its commitment to [specific value or program], which aligns with my educational philosophy.

I am eager to bring my passion for education and dedication to student success to your school. I have attached my resume and would welcome the opportunity to discuss how my skills and experiences align with the needs of your team.

Thank you for considering my application.

Best regards, [Your Full Name] [Your Phone Number] [Your Email Address]

Template 2: For Experienced Teachers

Subject: Experienced [Subject] Teacher Application

Dear [Hiring Manager’s Name],

I am excited to apply for the [Subject] Teacher position at [School Name], as listed on [Where You Found the Job Listing]. With over [Number] years of experience teaching [Subject] at the high school level, I am confident in my ability to contribute effectively to your team.

At [Previous School], I successfully increased student performance by [Percentage]% through the implementation of innovative teaching strategies and differentiated instruction. I am particularly impressed by [School Name]’s focus on [specific value or program], and I am eager to contribute to this initiative.

Enclosed is my resume, which provides additional details about my qualifications. I look forward to the opportunity to discuss how my background, skills, and certifications can be an asset to your school.

Thank you for your time and consideration.

Sincerely, [Your Full Name] [Your Phone Number] [Your Email Address]

Template 3: For Career Changers

Subject: Application for [Subject] Teacher Position

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Subject] Teacher position at [School Name], as advertised on [Where You Found the Job Listing]. After [Number] years in [Previous Career Field], I am excited to transition into teaching and bring my unique perspective and skills to the classroom.

During my time in [Previous Career], I developed strong [relevant skills], which I believe will be highly beneficial in a teaching role. I have completed my teaching certification at [University Name] and have gained hands-on experience through student teaching at [School Name], where I received positive feedback for my innovative lesson plans and classroom management skills.

I am particularly drawn to [School Name] because of its commitment to [specific value or program], which aligns with my passion for [specific aspect of education]. I am eager to contribute to your team and help your students achieve their full potential.

Please find my resume attached. I look forward to discussing how my background and skills can be an asset to your school.

Best regards, [Your Full Name] [Your Phone Number] [Your Email Address]

Final Thoughts

Applying for teaching jobs via email can be a highly effective strategy if done correctly. By personalizing your application, showcasing your passion, and following a clear structure, you can make a lasting impression on hiring committees. 

Frequently Asked Questions

Q: How should I format my email when applying for a teaching job?

Answer: In my experience, a well-structured email includes a clear subject line, a professional greeting, an introduction that briefly mentions your interest and qualifications, a detailed body that highlights your experience, and a courteous closing. Always attach your resume and cover letter, and make sure to proofread everything before sending.

Q: What should I include in the subject line of my application email?

Answer: From my experience, a concise and informative subject line is crucial. I usually include my name, the position I’m applying for, and the job reference number if available, such as “Jane Doe – Application for High School English Teacher – Ref#1234.”

Q: How can I make my email stand out to hiring managers?

Answer: Drawing from my own job search, personalizing the email by mentioning specific details about the school and how your skills align with their needs can make a significant impact. Highlighting a few key achievements or unique teaching methods I’ve used has always helped capture attention.

Q: Is it necessary to send a cover letter along with my email application?

Answer: In my teaching job applications, including a cover letter has always been beneficial. It allows me to expand on my qualifications and explain why I’m a perfect fit for the position, something that the email body alone can’t fully convey.

Q: What are common mistakes to avoid when emailing a teaching job application?

Answer: Based on my experience, some common mistakes include forgetting to attach important documents, using an unprofessional email address, and not customizing the email for each application. Always double-check these details to avoid any mishaps.

Q: How can I effectively follow up on my teaching job application?

Answer: From my past applications, I usually wait about a week before sending a polite follow-up email. In the follow-up, I reiterate my interest in the position, mention my original application date, and express eagerness to discuss my qualifications further.

Q: Should I mention my teaching certifications in the email?

Answer: Absolutely, mentioning your certifications in the email has always worked well for me. It immediately shows that you meet the basic qualifications for the role, which can be a significant advantage in the selection process.

Q: How detailed should my email be when applying for a teaching job?

Answer: In my applications, I aim to be concise yet informative. I provide enough detail to highlight my qualifications and experience without overwhelming the reader, ensuring that key points are clear and easy to read.

Q: Can I apply for multiple teaching positions at the same school via one email?

Answer: From my experience, it’s better to send separate emails for each position. This approach shows dedication to each role and allows you to tailor each email to the specific requirements and expectations of the different positions.

Q: What tone should I use in my email when applying for a teaching job?

Answer: I’ve found that a professional yet warm and enthusiastic tone works best. This reflects both my professionalism and my passion for teaching, helping to make a positive impression on the hiring committee.